Payroll Manager

Purpose of Role

• To support the design, management and implementation of the Tongaat Hulett reward offering in order to support the attraction, motivation and retention of talent across the business.
• To lead and Supervise the Payroll Function to ensure efficient and accurate payroll processes and execution.
• To manage and maintain governance for all Payroll Processes to ensure regulatory compliance.
• To address gaps in process, governance and audit findings.

Key Responsibilities 

• Assists with providing reward advice to the business in the form of reward levels and structures at time of appointment, annual reward reviews, interim reviews, and general  reward assistance.

• Assists with remuneration surveys, working with the Human Capital Operations Executive, Human Capital Business Partners and Line Managers to ensure accurate matching of jobs.

• Establish a sound working relationship with survey companies and submit data in a timely and accurate fashion. 

• To work with the Human Capital Operations Executive and Head of Human Capital in country to prepare for Remuneration Committee meetings and assist with communicating findings appropriately.

• Assist Human Capital Operations Executive during the Annual Reward Review process.
• Liaise with IT in order to ensure that all salary scales, performance increase ranges, and other system changes are affected.

• Work with business units to ensure that all salary increases are decided upon in line with the guidelines and uploaded on time.

• Assists in Coordinating the annual bonus process.
• Consolidate all increase and bonuses by business unit for review by the People Operations Officer and Head of Human Capital.

• Assists in preparing a comprehensive review of the actual increases and bonuses for review and approval by the MD, COO, CFO, CHCO, CEO and HR and Remuneration Committee.

• Reconcile transfers / retrenchments / retirements etc. and communicate to relevant parties.

• Act as the Payroll interface for all payroll transaction changes and payroll queries resolution.

• Assisting in conducting HR and Business training on Reward and Benefits.
• Ensure that all payroll submissions are made on time and in the correct format.
• Assess payroll controls and practices to ensure ongoing governance.
• Monthly self-audit processes administered to continuously improve our service offering and governance.
• Immediately address all Audit findings.
• Management of people costs with Human Capital Operations Executive, Head of
• Human Capital and Line managers.
• Monthly reporting on actual versus budgeted headcount, actual versus budgeted people costs; actual versus budgeted overtime, leave balances.
• Tracks vacancy savings.
• Manages leave balances with Human Capital business partners.
• Builds plans with Human Capital Operations Executive, People Business Partners and line managers to manage people costs.
• Assists in building a culture of fairness and transparency in all reward processes.
• Assist with the entire Share Process from the preparation of data through to the distribution of share awards to recipients.
• Collaborate with the Human Capital Operations Executive and the Head of Reward in conducting job evaluation at grades D and below and giving the appropriate feedback  and support to Human Capital Business Partners and Line Managers.
• Assist the Human Capital Executive with the quarterly reporting for OPCO meetings.
• Assist with change management related to Reward projects and interventions.
• Participates in specific Remuneration and Policy projects in order to create new products or enhance existing ones in line with Employee Value Proposition.
• Total People Costs
• Actual versus budgeted headcount
• Actual versus budgeted training budget
• Actual versus budgeted overtime

Qualifications and Experience

• Bachelor’s degree in HR, Finance, or related field.
• Professional certification in reward management or payroll (e.g., CIPD, CIPP).
• Minimum 3-5 years of experience in reward and payroll management.

Technical Competencies 

• Reward and Payroll Management.
• Job evaluation
• Advanced Excel skills.
• Analytical and problem-solving skills.
• Understanding of Payroll and Software Systems

Behavioural Competencies

• Excellent communication and interpersonal skills.
• Ability to work in a fast-paced environment and meet deadlines
• Ability to work under significant pressure.
• Customer service and team orientated.
• High attention to detail and able to maintain confidentiality.
• Adaptable and flexible in approach.
• Good time management and prioritization competence.

*** Please ensure that your application includes a CV, certified copies of educational certificates and qualifications.

***Please note that only short-listed candidates will be contacted. If you do not hear from us in 14 days, please consider your application unsuccessful.